电子发票 · 数电发票知识与报销常识E-invoice & digital invoice basics

电子发票与数电发票的区别E-invoice vs digital invoice

为什么要排版打印Why layout & print

报销常需要把多张小额发票拼在少量 A4 纸上提交、归档；税务局下载的 PDF 或手机拍摄的照片大小不一，直接打印浪费纸张且不易核对。把它们统一排版到 A4，可省纸、整齐、便于签字和装订。Reimbursement often needs many small invoices consolidated onto a few A4 sheets. PDFs and photos vary in size; laying them out on A4 saves paper, looks tidy, and makes signing and binding easier.

发票查验怎么做How to verify an invoice

1. 在浏览器打开国家税务总局的「全国增值税发票查验平台」。Open the official national VAT invoice verification portal in your browser.
2. 输入发票代码（数电票填号码）、发票号码、开票日期、金额/校验码。Enter code (or 20-digit number), date, amount / check code.
3. 核对返回的销方、金额与票面是否一致。Compare the seller and amount returned against the invoice.

本工具只做排版打印，不联网查验；查验请通过官方平台。This tool only does layout & print; verify via the official portal.

报销与归档小贴士Reimbursement & archiving tips

• 打印时保持发票号码、金额、税号清晰可辨，避免过度压缩。Keep number, amount and tax ID legible; avoid over-compression.
• 数电发票原件（XML）应留存备查，打印件一般不能单独作为报销凭证，遵从单位与税务要求。Keep the original XML of digital invoices for records; a printout alone may not be a valid voucher — follow your employer and tax rules.
• 加「仅供报销」水印可防止票据被重复使用或外流。A “for reimbursement only” watermark helps prevent reuse or misuse.

报销常见退票原因与自查Common reimbursement rejections & checks

• 抬头/税号错误：公司名称或纳税人识别号写错是最常见退因，收票时当场核对。Wrong title / tax ID: the most common rejection — verify company name and taxpayer ID when receiving.
• 超报销时限：多数单位要求发票开具后 3～12 个月内提交，注意票据日期。Expired claim window: many companies require submission within 3–12 months of issue.
• 重复报销：同一号码提交两次会被系统拦截，打印前先整理清单去重。Duplicates: the same invoice number twice will be flagged — dedupe your list before printing.
• 发票与业务不符：购买方、品名与报销事由对不上；办公用品需附明细单。Mismatched business purpose: buyer or items inconsistent with the claim; office supplies may need an itemized list.
• 打印不清晰/缺要素：号码、金额模糊或缺少盖章/校验码。用「清晰打印」质量导出，保持原件要素完整。Illegible print / missing elements: blurry number or amount, missing seal or check code. Export at “Print” quality and keep original elements.